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At Sheffield Executive, we value your trust and respect your privacy. This is why we are fully committed to ensuring that all personal data collected is managed responsibly and in accordance with the Malaysian Personal Data Protection Act (PDPA) as well as our obligations of confidentiality. This Privacy Policy outlines how Sheffield Executive collects, discloses, uses, stores or otherwise handles your personal data, and it applies to all individuals (including but not limited to employees, clients, job applicants, and visitors to our website) as well as to all our business operations anywhere in the world. Please note that a reference to Sheffield Executive in this policy refers to Agensi Pekerjaan Sheffield Executive Sdn Bhd, Sheffield RPO Sdn Bhd, Sheffield Plus Sdn Bhd and any related entities.


1. Consent

By accessing our website, requesting our services, applying for a job with us and/or submitting your personal data to us through any means, you consent to your personal data being collected, disclosed, used, stored or otherwise handled as set out in this policy.


2. What personal data do we collect?

Depending on the type of services you request and any applicable contractual, legislative, filing and/or reporting obligations, Sheffield Executive may collect information such as (but not limited to):

  • name

  • contact details

  • skills and abilities

  • qualifications

  • accreditations

  • employment history

  • medical history or condition

  • aptitude, psychological and/or psychometric assessment results

  • opinions from referees

  • opinions of others about your work performance

  • information about incidences in the workplace


As a general rule, Sheffield Executive will only collect, use or disclose sensitive personal data (such as information relating to your health, racial or ethnic origin, religion, etc) with your explicit consent.


3. Why do we need your personal data?

We collect your personal data so that we can:

  • provide our services to our clients and candidates

  • manage your requests, enquiries, or complaints

  • provide our assessment for our client for the positions we are seeking to fill on their behalf

  • maintain and promote our business or employer-employee relationships

  • inform you of possible work opportunities, relevant candidates, and/or (with your consent) other events that are of relevance to you, such as our HR Networking Sessions

  • pay you (should you be engaged as an employee or contractor)

  • fulfil any applicable contractual, legislative, filing and/or reporting obligations

  • Where practical, we will take reasonable steps to inform you of the purpose as well as the consequences if all or part of the information is not provided at the point of collection.


4. How we collect personal data?

Generally, Sheffield Executive collects your personal data directly from you. For example, when you:

  • deal with us in person, by phone, letter, fax, email, via our website, or any other forms of communication

  • supply us with your CV

  • We may also collect personal data from third parties such as your referees, our clients, current and/or former employers, educational institutions, associations or bodies, etc.


If you are providing us with personal data about another individual, before doing so you must:

  • inform the individual that you will be providing their personal data to us and that we will be handling their personal data in accordance with this Privacy Policy,

  • provide that individual with a copy of (or refer them to) this Privacy Policy, and

  • warrant that you have that individual's consent to do so.


5. How we collect information from our website?

Like most websites, we do use cookies to record anonymous information such as:

  • date and time of your visit

  • how many people are visiting our website

  • how people are using our website

  • which page has the most or least views


We use this information to help us continually improve our website and there is no way we can use it to identify anyone or their browsing activities. If you do not wish to accept cookies, please change your browser settings appropriately.


6. How do we keep your personal data accurate and up-to-date?

Sheffield Executive will take all reasonable steps to ensure that the personal data we hold and disclose is accurate, up-to-date, and complete. As such, we may contact you from time to time to check that your personal data is still correct. However, please inform us of any changes to your personal data as soon as you can so that we can maintain the accuracy of your information.


7. How do we protect your personal data?

Sheffield Executive aims to be an eco-friendly company and does not keep our database in paper format. The majority of information is kept in our secure computer storage facilities and security measures have been put in place to protect the data from misuse, loss, unauthorised access, modification, or disclosure. Such safeguards include:

Transmission of data to and from our computerised database is always encrypted.

Login and password is required to assess our database.

Access to our database is restricted to authorised personnel only.

All staff are trained to handle personal data with the utmost care. Any breach of privacy will result in disciplinary action being taken, depending on the severity.

All staff are bound by a confidentiality agreement regarding our company and customer information.


8. How long will we keep your personal data for?

Sheffield Executive will not keep your personal data longer than necessary and will destroy your personal data in a secure manner when it is no longer required, or upon your request for us to do so.


9. Do we send your personal data overseas?

Sheffield Executive has clients based overseas and the nature of our business requires us to transfer your information to our clients, candidates, and/or employees who may be based in countries outside of yours. When we do so, we shall take reasonable steps to ensure that the overseas recipient complies with the Personal Data Protection Act and this policy.


Although privacy laws may vary among countries, we will take appropriate steps to ensure that your personal data is protected and handled in accordance with the respective legal requirements as well as this Privacy Policy.


10. How to contact us?

You can contact us in relation to this policy via “data @”  for any of the following matters:

  • To request that we update and/or correct your personal data

  • To request that we delete your personal data

  • To request further information regarding this Privacy Policy

  • To provide your feedback or comments regarding this Privacy Policy

  • If you have any questions regarding this Privacy Policy

  • To withdraw your consent to the use and disclosure of your personal data

  • To withdraw your consent to us contacting you

  • To request to be removed from our mailing lists

  • If you have a complaint about how we are handling your personal data, or about a breach of this Privacy Policy or the Personal Data Protection Act


We aim to acknowledge receipt as soon as we can, but not exceeding 14 working days after your email has been received. There will be no fee for these services unless your request is unusually complex.


For complaints, kindly provide us with sufficient details as well as any supporting evidence and/or information. We will contact you if we require any additional information and will notify you in writing on the outcome of our investigation. If you are not satisfied with our response to your complaint, you may contact us to discuss your concerns.

11. Future Amendments to Privacy Policy

Please review our Privacy Policy periodically for changes as we may alter or update it from time to time to stay abreast of statutory and market changes. If there are material changes to this policy, we will advise you of any such alterations or updates by notice on our home page. Thereafter, your continued use of our website, services, or further provision of your personal data constitutes your deemed acceptance of the revised Privacy Policy.

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